Introduction

Specialists in organising large international and domestic conferences, and other meeting-related events, for any number from one hundred to thousands of delegates.

Believing that a conference, congress, convention, symposium or seminar should be a thoroughly exciting event, with a carefully balanced blend of speakers addressing subject matter that is highly relevant to the delegates, there should be (where appropriate) relevant supporting social events.

Everything should be structured to make the bookings, payment, registration and attendance as easy as possible so that delegates will feel motivated and leave with high take-home value.

Professionals Conference Organiser

Your P.C.O. acts as conductor, bringing all the appropriate variety of services and suppliers to order, (ensuring that everyone plays the same tune) and act as a conduit between the client and all the sub-contractors involved with your conference. We offer is a total turn-key operation for our clients, eliminating the hassle of their having to deal with numerous different suppliers.

The cost of hiring a professional conference organiser is a wise investment, repaying the fee in competitive cost savings, efficient administration systems and budgeting. The organising fee for the PCO is included in the budget and therefore normally passed on to the delegate.

If you wish for something special, we can suggest a format to suit. You will experience our creativity in conference formats, ceremonies, social events, entertainment, graphic design, sponsor packages and catering. You will find us attentive to detail, very quality oriented, reactive to client requests, warm to deal with and success driven.

Services

A full range of services is available including the following:

· Panning and Implementation

· Destination and Venue Selection

· Financial Management and Reports

· Critical Path Planning - detailed check lists & timelines

· Product & Service sourcing of Providers and Suppliers

· Design and Production of Event Printed Material

· Food and Beverage Arrangements

· Accommodation, travel and transfer requirements

· Sponsorship and Management

· Event Management Software

· Processing and confirmations of Event Registrations

· Registration Fee Collection, Banking and Reconciliation

· Touring and Social Event Programmes

· Partners Programmes

· Professional Onsite Management

· One account - not numerous invoices from various suppliers

Registration Management

Conference & Events Professionals can offer a full registration service to ensure the success of your conference registration process and the recording of statistical matters for Conference planning and evaluation.

I.T.

A sophisticated computer network within a Windows NT/2000 environment including a fully integrated suite of software including applications for Event & Conference Management. Our specialised event management software tracks the involvement of all the people associated with your event- delegates, speakers, sponsors and exhibitors. At any time, we are able to produce reports on any aspect of your event at the click of a button.

Costs

We charge a fee for service, for which the client gains the benefit of our experience in the industry, and our buying power. Our fees are derived from two components - a management fee for working with the committee in the lead-up to the conference, and a per head fee for registering each delegate. The management fee covers all tasks involved with the conference itself.

A per head fee covers work specific to individual delegates. We operate in a fee-for-service environment. From the day we are appointed we work to ensure the best financial outcome for you, the client.

Testimonials

“Your expertise, professionalism, and attention to every detail, imbrued our organising committee with all the confidence we needed to make the World Forum the truly memorable and meaningful occasion it proved to be.”

David Buist Councillor

Christchurch City Council, Chairman, Sister Cities World Forum

You impressed us with your professional approach and the confident manner in which you attended to the requirements of the conference organisers and participants.”

Demitra Kennedy Deputy G.M.

Earth Quake Commission

“….. the positive feed back we have received from the branches and the comments on how the weekend was received, its effects on staff relationships and business generated, has been rewarding in more ways than I could ever convey.”

Malcolm Hinman Southern Regional Manager

Carter Holt Harvey Distributors

“We would not have been able to organise and run the event without the assistance and support we received from you, particularly in relation to the opening ceremony and Wednesday night Cultural evening.”

Rob Irwin Conference Chairman

International Federation of Air Traffic Controllers Association

“... your highly professional approach to your work, making it a pleasure to work with you on such an important conference with Her Royal Highness, Princess Anne, as President.”

Robin Ayling M.C.I.T. Hon. Secretary

Chartered Institute of Transport

Communication

Telephone and facsimile services operate 24 hours a day, 6 days a week. Together, these state-of-the-art technologies provide a vehicle for fast, effective communication between your committee and our meetings manager, and beyond to sponsors and exhibitors, speakers and delegates. They guarantee the timely, accurate, and customised transfer of information to you about the progress of your event.